Vacancies Description

Get an opportunity to join a diverse and passionate team of individuals committed to combat.  Our staff comes from different backgrounds and cultures, bringing a wealth of skills and knowledge.

Job Title:

TECHNICAL PROGRAM MANAGER

JOB OVERVIEW:

The Technical Program Manager will provide overall technical leadership in program design, planning, implementation and reporting of the TB program.  He/she will ensure technical quality, close adherence to work plans, milestones and deliverables of the project are met.

Submission Instructions

Suitable candidates to send applications to:
applications@isibani.org.za

Subject line: ” Technical Program Manager”
Closing date: Sunday, 21 June 2019
Kindly note only shortlisted candidates will be notified

Key Performance Responsibilities

  • Provide overall technical leadership and direction to all project elements (ACSM, Clinical, Programmatic, M&E);
  • Lead the development of project Annual work plan, training plan and district work plans.
  • Provide direct supervision to the designated district staff
  • Develop innovative technical strategies for improving impact of Global Fund TB investments;
  • Coordinate with NDOH and Districts departments of health on the identification of project technical assistance needs required to achieve the expected outputs of the contract;
  • Develop suitable scopes of work, recruitment of consultants, and execution of technical assistance contracts;
  • Determine all training, technical needs and identifying suitable opportunities to support each component of the project;
  • Ensuring that technical and field staff prepare and update performance data on a regular basis;
  • Provide technical oversight in the development and roll out of strategies to integrate TB, HIV and Non-Communicable diseases;
  • Oversee the annual project planning cycle which formulates comprehensive annual work-plans and budgets in accordance with the NDOH annual planning cycle;
  • Prepare monthly, quarterly and annual project activity reports as specified in the contract;
  • Conduct site visits to the districts.
  • Produce monthly Project Activity Calendar and weekly brief project updates

Minimum Required Experience And Qualifications

  • A Bachelor’s degree in a relevant discipline such as Medicine or Public Health
  • A master’s in Public Health will be an added advantage
  • Experience with the oversight or supervision of others including assigning and reviewing work and providing training
  • A proven record of successful performance and expertise in TB technical areas which includes, MDR-TB
  • A minimum of at least 5 years’ experience in health management and program management.
  • Strong leadership and good interpersonal skills
  • Excellent English language written and oral communications skills

Finance and Operations Manager

Supervisor:    Executive Director
Location:        Pretoria

Job Overview: The Finance and Operations Manager is a member of the senior management team, and will be responsible for overall financial management and operations of the GF NDoH TB/HIV program.

Key Responsibilities Include:

1. Financial Management and Leadership

  • Ensure proper management of general ledger and posting of transactions
  • Review of payroll processing and payments
  • Review and management of balance sheet reconciliations
  • Coordinate month end process
  • Review and approval of trial balance and general ledger.
  • Develop monthly financial accounts
  • Cash flow management and review of monthly cash flow forecast
  • Monitoring of expenditure against budget.
  • Manage bank accounts.

 2. Strategic Annual Financial Planning

  • Lead annual financial strategic planning.
  • Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues
  • Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support program implementation
  • Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
  • Provide support and work closely with departmental leads on developing budgets
  • Produce the consolidated financial annual plan for review and approval by the Executive Director.

3. External Stakeholder Reporting

  • Preparation of Quarterly forecast reports.
  • Preparation of Quarterly and annual financial report
  • Manage obligations and modifications.
  • Manage relationships with the bank.

4. Internal Control Systems Management

  • Initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities and to promote cost efficiency and compliance with all rules and regulations
  • Put in place internal controls to ensure proper segregation of duties, cost effectiveness and safe guarding of Isibani’s financial assets.

5. Staff Supervision and Professional Development

  • Setting performance goals with reporting staff.
  • Review of performance against planned goals and agreeing on plan of action.
  • Identify and agree areas of development – create a development plan.
  • Manage staff morale working with Human Resources.

6. Statutory Compliance

  • Ensure compliance with statutory bodies locally.
  • Monthly reporting and payment of PAYE, SDL & UIF as well as VAT.
  • Updating of payroll software to incorporate new tax regulations.
  • Ensure submission of employer payroll declarations: semi-annually and annual.
  • Preparation and coordination of annual audits.
  • Address audit findings and provide report to Executive Director.
  • Ensure updating of bank mandates as necessary.

 7. Managing of Procurement and IT

  • Managing and monitoring procurement policies and systems in coordination with the Senior Finance and Operations Officer. 
  • Ensure procurement is done in line with applicable rules and regulations.
  • Maintain procurement systems and standards according to Isibani Procedures Manual and strictly adhering to procurement limits.
  • Manage and monitor relationship with IT support ensuring value for money.

8. Facilities and Equipment Management

  • Maintaining of lease and service level agreements
  • Ensure that staff promptly report problems to building management.
  • Ensure that office and asset security is consistently checked and updated where necessary and that all equipment and office space is sufficiently covered by insurance policy.

9. Oversight Management of Human Resource Department.

  • Ensure that overall administration, coordination, and evaluation of human resources plans, and programs are realized. 

Minimum Educational Qualification, Experience and Skills:

  • Bachelors’ Degree in Financial management/Financial Accounting or another relevant field; An Honours degree will be an added advantage
  • 10 years’ experience in accounting, operations and financial management of large-scale, complex, donor funded programs;
  • Experience working in an NGO setting
  • Demonstrated supervisory experience, interpersonal skills and team building experience;
  • Familiarity with Treasury, PFMA and donor related financial reporting and compliance requirements;
  • Demonstrated experience and skills in developing, presenting and managing large budgets;
  • Excellent working knowledge of SAGE VIP, SAGE Pastel Evolution and Microsoft Office (Word, Excel, Outlook and PowerPoint);
  • A customer service-oriented individual with ability to deal with all service providers;
  • Excellent interpersonal skills
  • Excellent written and oral communication skills;

Suitable candidates to send applications at applications@isibani.org.za
Subject line:” Finance & Ops Manager 001”
Closing date: Friday, 18 December 2020

Monitoring and Evaluation Officer

Isibani Development Partners is a South African-registered NGO, launched in 2011 to become a leading local technical assistance provider, systems strengthening and grants manager for health and social service in Southern Africa.  Isibani seeks to appoint Monitoring and Evaluation Officer to implement its NDoH Global fund TB/HIV program in Gauteng.

Location:  Pretoria

Job Overview:

The M&E officer will support the coordination of activities at District level and at the Head Office in collaboration with the M&E Manager. He/she will be responsible for coordinating data collection and data management for the Program, including ensuring data quality and reporting in time to meet key deadlines.  Together with the M&E Manager, the M&E officer will perform data analysis and visualization, interpretation and preparing material for data demands and use for meetings at all levels (Facility, Sub-District, District and National), He/she will work closely with the District M&E and QI Officers. 

Key Performance Areas

  • Support the district M&E officers in establishing strong working relationships with key district and facility Managers dealing with Monitoring & Evaluation /Information management,
  • Support the Program by facilitating an effective collaboration, information sharing and communication.
  • Participate in developing the M&E plan.
  • Contribute to the improvement of Health Information Systems (HIS), M&E activities, Data Quality with the District DoH and facilities by undertaking site visits to the district/facilities as needed to support and/or mentor data collection/collation or verify the quality of data or carry out rapid assessment.
  • Conduct basic data analysis and interpretation, as required for programme support and for reporting.
  • Prepare Monthly, Quarterly and Annual programmatic performance reports as and when required.
  • Support implementation and utilisation of Tier.Net, EDRWeb TB Module data and WedDHIS data.
  • Document best practices, trends, and success stories.
  • Participate in meetings and workshops related to M&E at district and facility level and report on progress of activities.
  • Conduct trainings and capacity building to Data Capturers and other programme staff.
  • Provide inputs for the Monthly and Annual project performance reports.

Minimum Requirements

  • An appropriate diploma/degree in Public Health/Social Sciences/ Statistics/Information Management or related relevant field.
  • An additional qualification in M&E will be an advantage.
  • 5 years’ experience in monitoring and evaluation with substantial experience in public health and monitoring and evaluation capacity building.
  • Good understanding of public health programmes, especially TB and HIV & AIDS.  
  • Experience of working on Tier.Net and/ or EDR-Web and WebDHIS.
  • Demonstrate experience in performing data analysis and interpreting results.
  • Knowledge of MS software packages and databases.
  • Strong computer skills particularly in Microsoft Excel Spreadsheets and data analytical skills

Knowledge, skills and abilities

  • Proficiency in written and verbal English communication.
  • Good interpersonal skills have the ability to take initiatives and be a team player.
  • Ability to pay attention to detail.
  • Perform well under stressful and under demanding activities.
  • Proactive and a track record of a good leader.
  • A valid SA drivers’ licence and must be willing to travel.

Suitable candidates to send applications at applications@isibani.org.za
Subject line:” Monitoring and Evaluation Officer ME001”
Closing date: Wednesday, 20 January 2021
Kindly note only shortlisted candidates will be notified

Receptionist/ Executive Assistant

Location:  Isibani Head Office (Pretoria)

Job overview:  The Receptionist/ Executive Assistant serves as the primary point of contact for the organization and serves as a liaison between Executive Director (ED), Board of Directors and external stakeholders.  The Receptionist/Executive assistant is mainly responsible for managing the office incoming and outgoing calls, screening calls for the ED, and providing overall office administration, to the Executive Director.

 Minimum Key Responsibilities and duties:

  1. Administration:
  • Coordinate weekly staff and management meetings and minutes taking.
  • Manage the reception and screen all calls for the ED.
  • Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness.
  • Support Executive Director with internal and external communications.
  • Set-up meetings and follow up attendees.
  • Assist the Executive Director with administration tasks.
  • Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director.
  • Manage all scheduling and travel logistics for the Executive Director.
  • Manage the Executive Director’s diary.
  • Document filing (system and hard copies).
  1. General
  • Liaise regularly with the personnel to ensure that any queries by the ED are responded to timeously.
  • Perform functions with a view to safeguarding and developing the best interests of Isibani.
  • Perform any other reasonable duties as assigned.

Minimum Education, Skills and Abilities

  • Matric
  • Preferably a qualification in Office Administration, or similar.
  • Min 2 years Receptionist or Office Administration experience.
  • Computer literate (outlook, word, excel, PowerPoint)
  • Excellent communication skills
  • (English) reading and writing
  • Pleasant demeanour and friendly disposition

Suitable candidates to send applications at applications@isibani.org.za

Subject line:” Receptionist/Executive Assistant”

Closing date: Friday, 5th of March 2021

Kindly note only shortlisted candidates will be notified

 

DR TB Coordinator – NIMDR Nurse

Job Overview:
The DR TB Coordinator will be placed at the district level.  He/she will oversee the DR-TB ADSM, linkage to care and oversee the adherence programme across the district.  Using quality improvement methodology, the DR TB coordinator will support capacity building and mentorship activities across all levels.

Main Responsibilities and Duties:

  • Assist with coordinating comprehensive clinical care with other health professionals
  • Help to monitor inpatient, out-patients and refer to DR-TB trained Doctor when appropriate
  • Assist with coordinating household assessment, discharge of patients and linkage to facility-based (outpatients) /stepdown/community-based care model of services
  • Manage the weekly DR-TB outpatient clinic, ensuring that there is a functioning filing system and laboratory results are retrieved and recorded before the patient is attended to for the monthly review
  • Support Enrolled Nurses placed at facilities to facilitate linkage to care; adherence counselling and support; retention in care and access to new treatment regimens
  • Support provision of LTBI treatment, including fluoroquinolone for contacts of DR-TB index patients
  • Manage and coordinate facility-based and community-based MDR-TB care
  • Develop MDR-TB continuous quality improvement programs for nurses and other health professionals at all levels of care
  • Monitor patient management (MDR-TB register/EDR web) and compile monthly reports
  • Support ongoing psycho-social and treatment adherence support to MDR-TB patients
  • Identify professional gaps and qualification needs, create awareness and train nurses and mentor for development and in the care of targeted populations.
  • Provide workshops, training, coaching and support on implementation of ‘’Injection free regimen”, health care guidelines, SOPs and DoH standards.
  1. Provide technical assistance in DR-TB, DS-TB and TB/HIV prevention, monitoring and evaluation.
  • Provide clinical support (assessment, collaboration, education, interventions, mentoring) as needed to all NIMDR nurses on HIV/ MDR-TB co-infected patients with complex needs
  • Develop programs of care that meet the needs of the targeted population.
  • Perform as a role model for standard behaviours; provide consultation for high risk patients identified.
  • Monitors patients care for compliance to standards and communicates non-compliance issues and provide recommendations for improvements.
  • Ensure Audit compliance with core metrics of NIMDR program to improve quality care delivery
  • Ensure clinical record keeping adheres to criteria.
  • Apply infection control measures within the practice according to local and national guidelines.
  • Ensure safe storage, rotation and disposal of vaccines and drugs is undertaken. Monitor stocks.
  1. Provide professional nursing and consultation according to the SANC-code of conduct
  • Prioritise, organize and manage own workload and give input on patient’s clinical governance.
  • Manage and assess risks to protect staff and patients.
  • Collaborate in partnership with other clinical teams on improving the quality of health care and up to date and completeness of records of patient consultation.
  • Keep abreast of new developments in the fieldwork effectively and co-operatively with others to establish and improve working relationships.

 Stakeholder engagement and Reporting

  • Provide input in the development of staff weekly work plans and performance reviews
  • Produce district reports according to health care indicators.
  • Provide weekly work plans to line manager and participate in regular implementation reviews to address challenges and implementation issues.
  • Attend HAST information meetings and communicate changes in programme outcomes to key stakeholders
  • Meet quarterly with HIV prevention, TB management to support alignment with Department of Health (DOH) guidelines
  • Manage regular engagement with relevant stakeholders as assigned by program manager to support optimal programme implementation

Qualification and Skills:

  • Degree in Nursing i.e. Professional nurse (General, Community & Psychiatry)
  • Fluency in English and any other two or more local South African languages
  • Registered with the South African Nursing
  • Has been trained as a NIMDR-TB Nurse (with Competency certification)
  • Must have valid driver’s license

Work Experience / expertise

  • Minimum 5 years
  • Experience with supervising / mentoring
  • 2-3 years’ experience in NIMDR-TB Programs
  • Experience with clinical governance in primary health care, Decentralized/Satellite sites
  • Understanding of quality checks and EDR-Web reporting systems
  • Strong experience with various health care protocols related to SA TB and HIV/AIDS services
  • Experience with community health program planning

 Suitable candidates to send applications at applications@isibani.org.za

Subject “DR TB Coordinator-NIMDR Nurse – District Name”: (please indicate the district you are applying for)

Closing date: Friday, 12 March 2021

Kindly note only shortlisted candidates will be notified